Privacy Policy

1. Overview

This Privacy Policy explains how LandSentry collects, uses, stores, shares, and protects information when you visit our website, interact with our pages, submit a contact request, request a land report, upload parcel files, or communicate with us about a service.

Because LandSentry provides custom land intelligence and parcel-review services, we may receive a meaningful amount of personal information and property-related context in the ordinary course of business. This policy is intended to describe that in clear, business-specific terms rather than generic website language.

2. Who This Policy Applies To

This policy applies to website visitors, inquiry senders, land report applicants, clients, potential clients, and people whose information appears in materials submitted to us by a client or representative.

3. Information We Collect Directly From You

The categories of information we collect depend on how you use the site and which form you complete.

• Contact details: full name, email address, phone number, WhatsApp number if supplied, and the content of your message.
• Parcel and transaction context: property country, parish, state, province, community, district, address details, property type, acreage, intended use, purchase stage, support needs, and key questions.
• Reference details: Google Maps links, listing links, registry or listing reference numbers, land valuation numbers, parcel references, and similar identifiers you choose to submit.
• Diaspora and location context: the country or city you are based in, whether you identify as diaspora, and the region you select if you choose to provide that information.
• Service and purchase details: selected services, add-ons, consent to be contacted, and communications about quotes, scope, payment, timing, or delivery.

4. Files and Documents You May Upload

Our land report request flow may allow you to upload parcel-related files such as KML, KMZ, TIFF, GeoJSON, JSON, PDF, CAD, survey extracts, site screenshots, and other supporting materials.

These files may contain personal information, property records, names, signatures, coordinates, addresses, contact details, annotations, or transaction notes. Please do not send highly sensitive personal information unless it is reasonably necessary for the requested service.

5. Technical, Security, and Anti-Abuse Data

To operate the site, protect forms, and reduce abuse, we may collect or generate technical information such as:

• IP address and basic browser or device information.
• User-agent data and timestamps related to form submission activity.
• Client session identifiers and browser fingerprint-style anti-abuse signals.
• Honeypot form fields used to detect automated submissions.
• reCAPTCHA tokens and related risk-assessment signals.
• Rate-limiting cookies or similar controls used to slow repeated abuse.
• Cookie consent preferences and local storage entries connected to privacy settings.

6. Usage and Analytics Information

We may collect information about how visitors use the site, such as page visits, navigation patterns, referral sources, performance data, browser events, and aggregated traffic trends. Some of this may be collected through first-party analytics or service providers, subject to your settings and the tools active on the site at the time.

7. How We Use Personal Information

• To respond to contact messages and service inquiries.
• To review whether your request is a fit for our services.
• To assess parcel context and prepare custom quotes or recommendations.
• To process uploaded files and supporting references.
• To prepare land intelligence reports, maps, summaries, and service communications.
• To coordinate follow-up questions, clarifications, scheduling, and delivery.
• To detect spam, automated abuse, fraud risk, and suspicious submission activity.
• To maintain system security, diagnose issues, and improve form reliability.
• To maintain records, enforce agreements, and manage business operations.
• To comply with legal, accounting, tax, regulatory, or lawful disclosure obligations.

8. Why We Process Information

Depending on the circumstances and the law that applies, we process information because it is necessary to respond to your inquiry, prepare or perform a requested service, maintain legitimate business and security records, protect the website from abuse, comply with legal obligations, or because you voluntarily chose to provide the information to us.

9. Communications and Service Emails

If you contact us or submit a land report request, we may email or call you to confirm receipt, request clarification, discuss scope, provide pricing, deliver updates, or administer a purchased service. These are service-related communications, not just marketing messages.

This may include transactional emails or related communications after form submission, such as messages needed to complete your request, confirm next steps, send quotes or invoices, coordinate payment, confirm refunds, share delivery updates, request missing information, or otherwise administer the service you asked us to provide.

10. Cookies, Local Storage, and Similar Technologies

We use cookies, local storage, and similar technologies for consent memory, core site operation, security, anti-abuse controls, and analytics where applicable. More detail is available in our Cookie Policy.

11. Google reCAPTCHA and Fraud Prevention Tools

Our forms use Google reCAPTCHA and related anti-abuse controls to reduce spam and automated misuse. These tools may collect device, browser, network, and interaction signals according to the provider's own terms and privacy practices. We also use internal rate-limiting, timing checks, and risk checks to protect the site and our team.

12. When We Share Information

We do not sell personal information in the ordinary course of our business. We may share information only where reasonably necessary for legitimate business purposes such as:

• Hosting, infrastructure, and website operations.
• Email delivery and communication providers.
• Analytics, performance, and security providers.
• Google reCAPTCHA and similar anti-abuse services.
• Payment processors or billing support if and when payment flows are used.
• Contractors, analysts, mapping support personnel, or specialists working under our direction and confidentiality expectations.
• Professional advisors, auditors, insurers, or legal counsel where reasonably needed.
• Law enforcement, regulators, courts, or other parties where required by law.
• Parties involved in a business transfer, sale, financing, or restructuring.

13. International Handling of Information

LandSentry may work with clients, team members, contractors, or service providers across multiple countries. As a result, your information may be stored, processed, accessed, or transmitted outside your home country, including in jurisdictions that may have different privacy rules than the place where you live.

14. Data Retention

We retain information only for as long as reasonably necessary for the purposes described in this policy, including responding to inquiries, providing purchased services, maintaining security logs, keeping business records, handling disputes, complying with legal obligations, and protecting the business against abuse or fraud. Different types of data may be kept for different periods depending on operational need, legal risk, and recordkeeping requirements.

15. Data Security

We use reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, misuse, alteration, or disclosure. No site, upload system, email channel, or storage arrangement can be guaranteed perfectly secure, so we cannot promise absolute security.

16. Your Choices and Rights

Depending on where you live and what law applies, you may have rights to request access, correction, deletion, objection, restriction, withdrawal of consent, or a copy of certain personal information. We may need to verify your identity before responding to a request.

We may decline or limit a request where an exemption applies, where the request would affect another person's rights, where identity cannot be confirmed, or where retention is still reasonably necessary for legal, security, or contractual reasons.

17. Children's Information

This website and our services are intended for adults and business users. We do not knowingly invite children to independently use our services or intentionally collect personal information from children for that purpose.

18. Third-Party Links and Services

Our site or communications may refer to third-party websites, registries, maps, listing platforms, analytics tools, and external services. We are not responsible for the privacy, content, availability, or security practices of third-party services.

19. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in the business, the website, our forms, our service providers, or applicable legal requirements. The posted version on this page is the current version.

20. Contact Us

If you have privacy questions or would like to make a privacy-related request, please contact us:

Email: info@landsentry.net
Phone: +1 (830) 402-0401